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From jan iversen <jancasacon...@gmail.com>
Subject Re: Event in a Box budget
Date Fri, 16 May 2014 17:38:52 GMT
On 16 May 2014 06:52, Ross Gardler <rgardler@opendirective.com> wrote:

> OK, so we have no objections and offers of help from the community in
> Europe (thank you).
>
> However, I am not going to include the budget in the first instance. The
> reason is that other areas need a significant budget increase this year and
> I need to keep the budget levels low elsewhere.
>
I agree to that, the box is less important than a number of other budget
increases.

>
> Instead what I am going to do is take it upon myself (with the help of
> anyone interested) to recruit a new Silver or higher sponsor indicating
> that their sponsorship $ will make the event in a box happen in both EU and
> US. This wouldn't be directed funding but would be the difference that the
> new sponsor will be able to make by signing up. That is, we can demonstrate
> demand, provide a budget and provide measurable results that would not be
> present unless they sign up.
>
+1 I like the idea, and the company could do some discrete marketing on the
box itself.

Recruiting a curier service would be a hit.

rgds
jan  I:

>
> Ross
>
> Ross Gardler (@rgardler)
> Senior Technology Evangelist
> Microsoft Open Technologies, Inc.
> A subsidiary of Microsoft Corporation
>
>
>
>
>
> On 2 May 2014 07:51, <rgardler@opendirective.com> wrote:
>
> >  Many people here will recall that  we previously discussed ComDev owning
> > the "event in a box". ASs a reminder this is a kit of "things" that are
> > useful for projects that plan to put on an event of some kind. The
> details
> > of which have been discussed on this list.
> >
> > Melissa has completed a full inventory and costing for these materials,
> > including insurance and shipping to various locations.  Melissa will also
> > manage the box in terms of replenishing consumable items and coordinating
> > its shipping around the country.
> >
> > I would like to request that ComDev own the budget for this item and help
> > to ensure that it is effectively used across the foundations projects
> (I.e.
> > help to ensure PMCs now of its existence). There is already an process
> for
> > managing its use (in the old ConCom wiki) and the logistics have been
> > worked out by Melissa.
> >
> > Initially we planned to have a box in the US and a Box in the EU.
> However,
> > the logistics of managing a box in the EU are more complicated. My
> proposal
> > is only to budget for a US box at this time and, if necessary, seek
> > additional funds for an EU box should a volunteer to manage it and demand
> > emerge.
> >
> > As a member of this PMC I am happy to take on responsibility for this, of
> > course I would welcome help from others as well as expect the PMC to
> > backfill as best as possible should I be unable to continue in this role.
> >
> > I include the content list and estimated costs below.
> >
> > Event In A Box $3110
> >
> >   * Shipping $800
> >   * Consumables replenishment $330
> >   * Hard case $330
> >   * Equipment $1650
> >
> >
> > Based on 8 events in the year at an average shipping cost of $100 per
> > event and replenishment of consumables as required.
> >
> > Event in a Box content list:
> >
> > *Physical Content List:*
> >
> >    - Standard giveaways
> >    - Apache BarCamp banner (for BarCamps only)
> >    - Apache table skirt
> >    - Pens
> >    - Thick felt pens of varying colors
> >    - Blue Tack
> >    - Masking tape
> >    - Easel Pads (for schedule grid) (for BarCamps only)
> >    - Blank A4 paper (for schedule grid) (for BarCamps only)
> >    - Post-Its of various sizes
> >    - Name badges
> >    - Registration sheets - In box or have coordinator bring to the
> >    event???
> >    - Rubbish bags
> >    - Power strips .....how many and what kind (6packs)???? Depending on
> >    location, buy locally
> >    - Extension cords....how many and what length???? Depending on
> location,
> >    buy locally
> >    - Highlighters
> >    - Pack of various display port adapters
> >    - Travel converters
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> > Sent from Surface
> >
> >
>

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