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From jan i <j...@apache.org>
Subject Re: Event in a Box budget
Date Fri, 02 May 2014 15:33:06 GMT
On 2 May 2014 16:51, <rgardler@opendirective.com> wrote:

> Many people here will recall that  we previously discussed ComDev owning
> the “event in a box”. ASs a reminder this is a kit of “things” that are
> useful for projects that plan to put on an event of some kind. The details
> of which have been discussed on this list.
>
>
>
>
> Melissa has completed a full inventory and costing for these materials,
> including insurance and shipping to various locations.  Melissa will also
> manage the box in terms of replenishing consumable items and coordinating
> its shipping around the country.
>
>
>
>
> I would like to request that ComDev own the budget for this item and help
> to ensure that it is effectively used across the foundations projects (I.e.
> help to ensure PMCs now of its existence). There is already an process for
> managing its use (in the old ConCom wiki) and the logistics have been
> worked out by Melissa.
>
>
>
>
> Initially we planned to have a box in the US and a Box in the EU. However,
> the logistics of managing a box in the EU are more complicated. My proposal
> is only to budget for a US box at this time and, if necessary, seek
> additional funds for an EU box should a volunteer to manage it and demand
> emerge.
>

I told melissa in denver, that I would be happy (and have time) to manage
distributing articles including the box in europe, in case its wanted.

I am located in malaga spain, which has direct connections to all major
cities, the city provides all the normal transport companies.

rgds
jan I.


>
>
> As a member of this PMC I am happy to take on responsibility for this, of
> course I would welcome help from others as well as expect the PMC to
> backfill as best as possible should I be unable to continue in this role.
>
>
>
>
> I include the content list and estimated costs below.
>
>
> Event In A Box $3110
>
>
>   * Shipping $800
>
>   * Consumables replenishment $330
>
>   * Hard case $330
>
>   * Equipment $1650
>
>
> Based on 8 events in the year at an average shipping cost of $100 per
> event and replenishment of consumables as required.
>
>
> Event in a Box content list:
>
>
>
> Physical Content List:
> Standard giveaways
> Apache BarCamp banner (for BarCamps only)
> Apache table skirt
> Pens
> Thick felt pens of varying colors
> Blue Tack
> Masking tape
> Easel Pads (for schedule grid) (for BarCamps only)
> Blank A4 paper (for schedule grid) (for BarCamps only)
> Post-Its of various sizes
> Name badges
> Registration sheets – In box or have coordinator bring to the event???
> Rubbish bags
> Power strips …..how many and what kind (6packs)???? Depending on location,
> buy locally
> Extension cords….how many and what length???? Depending on location, buy
> locally
> Highlighters
> Pack of various display port adapters
> Travel converters
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> Sent from Surface

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