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From "Ross Gardler" <rgard...@opendirective.com>
Subject RE: Video recording at ApacheCon EU
Date Mon, 29 Oct 2012 17:17:31 GMT
> -----Original Message-----
> From: Greg Stein [mailto:gstein@gmail.com]
> Sent: 29 October 2012 17:03
> To: board@apache.org
> Cc: concom@apache.org; dev@community.apache.org
> Subject: Re: Video recording at ApacheCon EU
> 
> The budget may be available, but are the videos actually worth that value?
> "Just because we have budget, doesn't mean we have to spend it."

Of course... but at least one director (not me) was very disappointed at not having video
from the event.

> Geez. 15k euros is a LOT of money.

Its €113.67 per hour of video. But it is a large total budget (actually it will likely come
in at less than that but I'm going with the high end cost estimate at present).

> Opportunity cost... some new hardware? Maybe another part-time infra
> admin?

Sure. 

> The question of "can we get these recorded?" was put out there, sure.
> But just a question, rather than "spend whatever it takes to get the video".
> At 15k, it seems rather extravagant to me. Seems we can put that amount of
> cash to other/better uses.

I do agree it is not cheap. The issue is that the venue will only allow us to use their facilities.

> As a Director, I'm -1 on this expense. Just one vote of many, but that's my
> thinking. I don't see the value.

I take your -1 as significant and justified. Unless there is at least one +1 with good counter
argument then I suggest it is a blocker since there is no real plan to use the outputs at
this stage and since there needs to be additional post processing work there is every chance
that much of the video would sit on the shelf unused. I'm pretty confident many PMCs would
make good use of it, but there is no guarantee of this (I've reached out to the AOO marketing
people to see if they are interested in paying for their track from the SPI money, the Lucene
track is being recorded by a third party).

Ross



> 
> Cheers,
> -g
> 
> On Mon, Oct 29, 2012 at 9:20 AM, Ross Gardler
> <rgardler@opendirective.com> wrote:
> > In the last board meeting I was asked if we could re-instate the plan to
> record all sessions at ACEU now that it looked to be in good financial health.
> >
> > Paul has kindly got a quote for us from the arena and they will do us HD
> video of all 6 tracks for circa €15000 (exc. VAT). We can afford this in the
> current budget projects since Nick and co have managed to sell the
> conference out (well done folks). Furthermore the ASF money we
> earmarked is currently unspent. I have asked Nick, as conference chair, to
> approve this and have indicated that I will take responsibility for it in the
> unlikely event that we need to dip into ASF funds to pay for it (on the
> assumption that the board are still comfortable with the budget approved for
> ConCom).
> >
> > I also indicated that the ComDev PMC will take responsibility for use of the
> video after the event. This is *just* recording the video and audio. There is
> no post-production work included in this price. My current thinking is that we
> will simply make the video available to the appropriate PMCs and they can do
> whatever post-processing they want to do. It is possible that the ComDev
> PMC will do some limited post-production but I'm not going to commit to that
> right now since that would be a voluntary effort.
> >
> > Nick has not yet given his approval so there is still time to ask us to slow
> down on this, but not much since the event is next week. Contracts will be
> changing hands with NewThinking soon.
> >
> > Ross
> >
> > Ross Gardler (@rgardler)
> > OpenDirective
> > http://opendirective.com
> >
> >


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