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From Norman Maurer <>
Subject [GSOC] [V2] Please review Application
Date Tue, 08 Mar 2011 18:34:39 GMT
Hi there,

here is the updated Application Draft. I hope I included everything. I will
see if I can find the "old" template somewhere. So please review:

Organization Name:

The Apache Software Foundation


The Apache Software Foundation provides organizational, legal, and financial
support for a broad range of open source software projects. The Foundation
provides an established framework for intellectual property and financial
contributions that simultaneously limits contributors potential legal
exposure. Through a collaborative and meritocratic development process,
Apache projects deliver enterprise-grade, freely available software products
that attract large communities of users. The pragmatic Apache License makes
it easy for all users, commercial and individual, to deploy Apache products.

Home page:

Main License:


Why is your organization applying to participate in GSoC 2011? What do you
hope to gain by participating?

The Apache Software Foundation hope to help students to get in touch with
Opensource. Beside this we try to teach them how to develop and communicate
in a multi-culture organisation. All this will help them to get some
"real-world" expirience which will hopefully help them later in their

If accepted, would this be your first year participating in GSoC?


Did your organization participate in past GSoCs? If so, please summarize
your involvement and the successes and challenges of your participation.

The ASF participate in all GSoCs to date. We had many success within the
last years. Many "prior" Students are now part of the community (committers)
, part of the PMC or even ASF Members.  So the GSoC helped us (and our
projects) to grew and to build a better community around various projects.

If your organization participated in past GSoCs, please let us know the
ratio of students passing to students allocated, e.g. 2006: 3/6 for 3 out of
6 students passed in 2006.

2010: 39/44

What is the URL for your ideas page?

What is the main development mailing list for your organization? This
question will be shown to students who would like to get more information
about applying to your organization for GSoC 2011. If your organization uses
more than one list, please make sure to include a description of the list so
students know which to use.

No central list, see the lists of Apache projects at
Students may approach the GSOC Admins via

What is the main IRC channel for your organization?

No central irc channel. Channels are managed by the specific project (if the
project has a channel at all)

Does your organization have an application template you would like to see
students use? If so, please provide it now. Please note that it is a very
good idea to ask students to provide you with their contact information as
part of your template. Their contact details will not be shared with you
automatically via the GSoC 2011 site.


What criteria did you use to select the individuals who will act as mentors
for your organization? Please be as specific as possible.

The Apache Software Foundation uses the Meritocracy principle to recognize
community contributors which are voted by other community members to receive
"committer karma" for a given project. These committers will be able to
propose ideas and volunteer as mentors for the selected project ideas.
We expect our mentors to work with our admins and other experienced mentors.
Our evaluation process gives priority to those who, through the meritocratic
process, have demonstrated a willingness to do this.
As for Administrators, we are using a set 4 admins/co-admins. These admins
are supported by past admins through out Apache Community Development
Project (

What is your plan for dealing with disappearing students?

We work hard to filter potentially disappearing students during the
application phases. Over the years we have been reasonably successful in
defining application processes and selection criteria that guard against
this. However, it is impossible to spot such cases with 100% accuracy.
Mentors are expected to make all reasonable efforts to contact a
disappearing student through all communication channels we have available.
However, as an all volunteer organizations we do not require mentors to
actively seek missing students. This has served us very well in the past.

What is your plan for dealing with disappearing mentors?

Considering the ASF is a foundation, not a single project, we the admins
would ask for the project PMC to indicate a substitute mentor or provide
co-mentors for the selected projects.
In all the previous GSOC's we never had problems with lack of mentoring and
found a replacement Mentor if needed.

What steps will you take to encourage students to interact with your
project's community before, during and after the program?

We try to treat the students like a part of the community and try to assist
them. This way they feel like be a part of the ASF. This helps to keep them
Prior to submitting a proposal, students are required to discuss their ideas
with the respective
project communities in the public. This is an explicit point we consider
when ranking student proposals and reflect how projects communicate within
the ASF. During the program, our students should work together with their
community in all technical matters. All students are encouraged to
participate in their project after GSoC ends. Some might even be granted
committer access based on their contributions.

If you are a large organization who is vouching for a small organization
applying to GSoC for their first time this year, please list their name and
why you think they'd be good candidates for GSoC here:

 - A project registry using DOAP for data harvesting and sharing

This is a good candidate as it is run by Ross Gardler, 5 times GSoC admin
and 3 times mentor for the ASF, as such the project team understand the GSoC
processes and expectations. It is an interesting project that is attempting
to use linked data to expose community activity in open source projects.
Although it is in late alpha stages it is starting to attract attention from
a small but passionate community. At present it has a focus on open source
produced in academic research projects, but it can be used in much broader

 - Distributed Collaborative Editing and Distributed Party Programming

Saros provides a way for distributed developers to work together in
real-time over the Internet and
includes additional features supporting "distributed party programming", a
looser type of
collaboration. Saros is considered useful for virtual communities (as
typically found in open source
projects) in a number of distinct development scenarios, including: pair
programming, code
reviewing, coaching and side-by-side programming.

Backup Admin (Link ID):

uli, rgardler ... ( More to be added)

2011/3/8 Antoine Levy-Lambert <>

> Hello Kathey, Norman, Ross and others
> I have entered a new issue COMDEV-60 :
> Regards,
> Antoine
> [1]
> On 3/7/11 12:24 PM, Kathey Marsden wrote:
> > On 3/7/2011 2:18 AM, Norman Maurer wrote:
> >>
> >> Does your organization have an application template you would like to
> >> see
> >> students use? If so, please provide it now. Please note that it is a
> >> very
> >> good idea to ask students to provide you with their contact
> >> information as
> >> part of your template. Their contact details will not be shared with you
> >> automatically via the GSoC 2011 site.
> >>
> > I think in the past we have had a general template that had things
> > like name, contact information, abstract, detail timeline, and also
> > asked how much time the student would be committing during the summer
> > and what other commitments they had.  I think it is good to have a
> > free format but provide a template to make sure that such important
> > information is included.
> >
> >
> >
> > For the project ideas page, we only have three so far which might make
> > us look a bit week. Perhaps send a clear message to this list and also
> > code-awards to clarify  how they are to be marked.  There may be some
> > confusion there.
> >
> >
> > Thanks
> >
> > Kathey
> >

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