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From Angela Brown <ang...@linuxfoundation.org>
Subject Re: [OPEN PLANNING MEETINGS] CloudStack Days 2015
Date Sun, 01 Mar 2015 23:22:28 GMT
Hi All,

Replying inline as well.

On Fri, Feb 27, 2015 at 2:56 PM, Karen Vuong <karen.vuong@citrix.com> wrote:

>  Hi Giles,
>
> Answers are inline.
>
> *From:* Giles Sirett [mailto:giles.sirett@shapeblue.com]
> *Sent:* Friday, February 27, 2015 10:36 AM
> *To:* marketing@cloudstack.apache.org
> *Cc:* angela@linuxfoundation.org; David Nalley; sebastien goasguen (
> runseb@gmail.com)
> *Subject:* RE: [OPEN PLANNING MEETINGS] CloudStack Days 2015
>
>
>
> Hi Karen et al
>
> Its great to see this progressing
>
> I’m sure some of these things will get covered off in the planning
> meetings, but these are a random set of thoughts/questions from me:
>
>
>
> 1.       I fully support this new format, as I feel it allows us to reach
> a much broader audience,  but I think they are going to be quite different
> events to CCC – more about attracting new people than the “existing”
> community getting together.
>
> 2.        does mean that the  existing   community people (i.e. us !)
>  are going to be spread thin at each event. To that extent, 5 x CFP’s is
> going to to be some work
>
> 3.       Have we any idea on the format?  I notice on TLF website, that
> theyre talking about a plenary morning and then breakouts. Have we any idea
> how many sessions there are to fill at each one ?
>
> Angela will go over the logistics of the main meeting room and hackathon
> room at the first meeting on March 10th. The number of sessions wanted,
> length of sessions and selection of talks is entirely up to the community.
> We just need to tell Angela what we would like to do J
>
What Karen said is accurate. I realize the websites currently say 'plenary
sessions in the morning and user/developer breakouts in the afternoon'
which needs to be updated. We have a plenary room and smaller hackathon
room available at each event (though the hackathon room could technically
be a breakout room).

>  4.       My suggestion would be to give one person “lead” responsibility
> for the CFP for each event. Yes, the actual selection can be done by a
> committee (open to the whole community) but from experience it takes
> somebody to drum up interest and herd the cats.
> For example, I’d be happy to take the lead on Dublin, maybe David on
> Austin,etc
>
> Currently, we have David Nalley taking the lead for the CloudStack Days
> Austin CFP. Sebastien is taking the lead for CloudStack Days Budapest CFP.
> The Japanese CloudStack User Group is taking the lead on CloudStack Days
> Japan CFP. You are taking the lead for CloudStack Days Dublin CFP. We do
> need one person to take the lead on CloudStack Days Seattle CFP – does
> anyone want to take that? John Kinsella? J
>
> 5.       Have we engaged with the guys in JPN ? – I’m sure they’ll have
> no problem filling their day J
>
> Yes, we have engaged with the Japanese CloudStack User Group. Angela has
> filled them in on Cloudstack Days Tokyo. She has ensured that they are
> aware that CloudStack Days Tokyo is their event and the Linux Foundation is
> helping with logistics. She’s doing an amazing job there. Noriaki Fukuyasu
> with the Linux Foundation is going to help with sponsorships for CloudStack
> Days Tokyo.
>
> 6.       To save work: maybe discuss having repeatable content for the
> plenary ? If we can collectively work on that content, then its less of a
> burden for whoever has got to stand up on the day
>
> Let’s discuss this during the first planning meeting so we can get a
> consensus from everyone on the call.
>
> 7.       It may be sensible to try and co-ordinate **who** from the
> existing community is going to be at each event.
>
> 8.       Risk: I initially had the thought that it would be nice if
> PMC/committers all “aimed” for one of these events  - so we could all get
> together (which we may miss with this new format). In hindsight, I think
> that could present a real risk to the success of the events (i.e. if
> committers, etc all go to, say, Seattle, it may leave the others very short
> of people to speak ,etc)
> So, bad idea, but I have to ask the question: how do we stop that
> happening anyway ? i.e. a critical mass building up around one of the
> events
>
> Let’s discuss this during the first meeting.
>
>
>
> Looking forward to the first meeting
>
> Great! I’ll forward you the calendar invitation now.
>
Thanks,

Angela

>
>
>
>
> Kind Regards
>
> Giles
>
>
>
> D: +44 20 3603 0541 | M: +44 796 111 2055
>
> Giles.Sirett@shapeblue.com <giles.sirett@shapeblue.com>
>
>
>
>
>
>
>
> *From:* Karen Vuong [mailto:karen.vuong@citrix.com
> <karen.vuong@citrix.com>]
> *Sent:* 26 February 2015 22:10
> *To:* marketing@cloudstack.apache.org
> *Cc:* angela@linuxfoundation.org; David Nalley; sebastien goasguen (
> runseb@gmail.com)
> *Subject:* [OPEN PLANNING MEETINGS] CloudStack Days 2015
>
>
>
> Hi all,
>
> The Linux Foundation will be helping the Apache CloudStack community with
> the logistics for CloudStack Days 2015. There will be CloudStack Days
> Planning meetings held every other Tuesday beginning on Tuesday, March 10
> th, 2015 9:00am – 9:40am Pacific.
>
> Open to the community - the planning calls are open to the community. Feel
> free to share your feedback, ideas and suggestions on these calls. If you
> would like to join, please send me a note and I will send you the meeting
> invitation.
>
> CFP Committee – if you are an Apache CloudStack committer and would like
> to volunteer to help review and vote on proposals for a specific CloudStack
> Day, please reach out to Sebastien Goasguen and David Nalley (cc’d). The
> CFP for CloudStack Days Austin will open next week.
>
> Sponsors – Cloud Foundry has signed up to sponsor all five CloudStack
> Days. Thank you! There are several other companies that are currently
> considering. Sponsorship prospectus can be found here:
> http://events.linuxfoundation.org/events/cloudstack-seattle/sponsor
>
> Registration – CloudStack Days 2015 is free to attend.
>
> Bi-monthly updates – I will be sending bi-monthly updates from the
> CloudStack Days planning calls to the CloudStack marketing list.
>
> Meeting notes are located here:
> https://docs.google.com/spreadsheets/d/1ZnA88_UWyHjIVEZTBuC2JdgdTzdE2BgK2m98jiI7Uqc/edit?usp=sharing
>
> Websites:
>
> http://events.linuxfoundation.org/events/cloudstack-austin
>
> http://events.linuxfoundation.org/events/cloudstack-tokyo
>
> http://events.linuxfoundation.org/events/cloudstack-seattle
>
> http://events.linuxfoundation.org/events/cloudstack-budapest
>
> http://events.linuxfoundation.org/events/cloudstack-dublin
>
>
>
> Thanks,
>
>
>
> Karen
>
>
>
> Find out more about ShapeBlue and our range of CloudStack related services
>
> IaaS Cloud Design & Build
> <http://shapeblue.com/iaas-cloud-design-and-build/>
> CSForge – rapid IaaS deployment framework <http://shapeblue.com/csforge/>
> CloudStack Consulting <http://shapeblue.com/cloudstack-consultancy/>
> CloudStack Software Engineering
> <http://shapeblue.com/cloudstack-software-engineering/>
> CloudStack Infrastructure Support
> <http://shapeblue.com/cloudstack-infrastructure-support/>
> CloudStack Bootcamp Training Courses
> <http://shapeblue.com/cloudstack-training/>
>
>
>
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-- 
Angela Brown
Senior Director of Events
The Linux Foundation
660 York Street, Suite 102
San Francisco, CA 94110
T: +1.415.368.4840
E: angela@linuxfoundation.org
W: linuxfoundation.org and events.linuxfoundation.org

Check out the Linux Foundation Event Experience -
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