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From ilya musayev <>
Subject Re: CloudStack Conferences
Date Thu, 05 Mar 2015 23:21:25 GMT
While Apache Con is great conceptually, however some folks just follow 
one of many apache projects, in this case - my main focus is cloudstack.

Everything else is secondary and harder to justify.

Also, if it makes sense, increase the attendee fee, for some of us, its 
not a huge deal to justify $1000. For cash strapped, they can choose to 
use a promo code, for others who's employers are more lenient, 1k would 
not be a big deal - if comparing to other conferences.

On 3/5/15 2:53 PM, Chiradeep Vittal wrote:
> Some of the CloudStack Days are collocated with other conferences.
> E.g.,
> ApacheCon NA & CloudStack Days Austin.
> ApacheCon EU & CloudStack Days Budapest
> Surely your company uses more than one Apache technology? :)
> From: Arjan < <>>
> Reply-To: " 
> <>" 
> < <>>
> Date: Thursday, March 5, 2015 at 2:39 PM
> To: " 
> <>" 
> < <>>
> Subject: Re: CloudStack Conferences
> Thanks Seb,
> I agree. We wanted to organize ccceu14 again, but the effort on 
> organizing another 3 day event was too big. Next to that for Amsterdam 
> we have put in serious money together with Citrix.
> So 3 day events work, but you need time and / or funds.
> A one day event is much easier. Single track. Smaller location etc etc.
> I am in favor of the hybrid approach though, but most likely the 1 day 
> events will happen more. Maybe it is even an option to do the devops 
> days approach. Every city can organize one as a sort of franchise model.
> Arjan
>     On 5 mrt. 2015, at 10:00, Sebastien Goasguen <
>     <>> wrote:
>     Morning folks,
>     This is a good point, however like Chip mentioned we would need
>     sponsors.
>     Organizing a 3 day event is a big task, you need to find a
>     location that suits people, you need to pay for that location, you
>     need a program, you need attendance, you need sponsors etc.
>     For Amsterdam, Schuberg took the lead role. Citrix was the main
>     financial backer with Schuberg. I believe it basically took ~3
>     people full time from Schuberg for several months to organize
>     things the way it was, plus a lot of time and energy from other
>     folks to get sponsors, drive attendance etc. The event cost ~200k
>     euros and was in the black at the end (no secret there).
>     For Denver and Budapest we aligned with the ASF and leveraged the
>     Linux Foundation to do the logistics and help get sponsors. It
>     worked out but it is still a lot of effort to get the program
>     together, help LF reach out to sponsors etc. As a side note, even
>     though these were 3 day events, lots of folks arrive on tutorial
>     day, spend the keynote day and leave at night or in the morning.
>     That's why I pushed for a poster session at the end of Budapest,
>     because typically folks leave before and we end up with semi empty
>     sessions in the last afternoon.
>     The bottom line is that it is a question of cost, attendance, who
>     takes the lead in planning and what does the event look like. We
>     could organize three day events much cheaply. Something that comes
>     to mind is configuration management camp in Ghent. It drives 400
>     people, is hosted at the university. There is almost no
>     sponsors/booth, no signage, no video recording, very little lunch
>     etc. But if we want something like Denver or Budapest, we are
>     looking at 6 figures plus the human investment.
>     CloudStack is a brand owned by this community, so anyone here is
>     free and should feel entitled to organize its own CloudStack Day
>     close to home. Norway, India etc. It could be a 30 people event or
>     it could grow into its own 300/500 people event. The Japanese
>     community for example organizes CloudStack Japan on their own and
>     drives 500 people.
>     Now all these 1 day events are co-located (before, after or
>     during) the linuxcon events (cloud open, KVM forum, Xen summit,
>     Kernel summit etc). So I am sure you can justify going for 3 days,
>     attend the other LF events and attend the CloudStack day. I do
>     think there is better alignment with LF events than with other ASF
>     projects. Sadly the Apachecon itself is not a large conference,
>     and I don't think we got the cross-pollination we were hoping. LF
>     events are much bigger (Dusseldorf in the fall was 1,500 people).
>     The risk I do see with 1 day event is that we get fragmented and
>     that we don't see each other that often.
>     To conclude, it is key that everyone on our lists feels entitled
>     to do things and take the lead. In some sense there is no such
>     thing as us vs. "the organizers". We are all the organizers of
>     these conferences. It is a matter of who has the time and the will
>     to step up and lead these events (1 or 3 days ) and who will attend.
>     -If you have the time, can you take the lead and organize another
>     1 day event closer to home ?
>     -If you have time, can you take the lead on one of those scheduled
>     events and take on the program planning ?
>     -If you have funds, can you sponsor the event ?
>     -if you have space, can you donate it for an event ?
>     -sebastien
>         On Mar 5, 2015, at 2:01 AM, Erik Weber <
>         <>> wrote:
>         On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
>         <
>         <>> wrote:
>         Am i right in assuming that we no longer going to have 3 day
>         long conferences and instead 5 separate cloudstack day events?
>         It does makes sense as it helps with awareness, but..
>         Looking at it from my employers side, as well as my personally
>         - its a bit hard to justify a trip for just one day :( On
>         average, a person would have to travel a night before and
>         leave a day later to make the most of it. That is 2 days spent
>         in transit to attend 1 day event.
>         Lets see how this works out, but i really think we need at
>         least 1 event that is longer than a day - so we can have a
>         community get together that many would be able to attend.
>         I must agree.
>         Unless you live near one of the airline hubs you'll most
>         likely have to travel three days anyway.
>         In my case I have to travel the night before to get there
>         before 1PM, and as anyone would want to attend the night
>         events (that's usually where I personally get most out of the
>         conference) I have stay a night longer.
>         Justifying a three day trip to attend a one day event is
>         significantly harder than justifying a four day (we usually
>         arrive a bit later on the first day) trip to attend a three
>         day event.
>         -- 
>         Erik

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