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From Noah Slater <nsla...@apache.org>
Subject Re: Typical process for getting approval for events/sponsorship
Date Tue, 16 Apr 2013 12:27:32 GMT
Just following up on this. (Sorry to be a pain!)

There are a few questions in the last email that need clarification before
we're able to update our events / sponsorship approval process.


On 9 April 2013 23:56, Ross Gardler <rgardler@opendirective.com> wrote:

> Hi Noah,
>
> As with so many things around here it's all a little ill-defined. My
> reading of the tea leaves would say...
>
> - Since you are seeking permission to spend third party cash supporting an
> ASF project, and are not using foundation level brands to further a
> companies interests beyond a specific project there is no need to seek
> approval from ConCom
>
> - You do need approval from the project PMC to use project branding at
> these events. It is up to the PMC to decide how that approval is sought. I
> note that your wiki page at [1] has some pretty good guidelines for when
> such approval is needed (note my statement above means you can relax
> the one about event sponsorship, assuming nobody here disagrees with me).
>
> - As for how to get PMC approval I would, again, suggest this is up to the
> PMCs. I'm always in favour of using lazy consensus as much as possible. So
> if your PMC were to agree with my view then a mail to the designated list
> (sometimes people want to keep financial information private) plus a
> minimum of 72 hours for objections to be raised would be sufficient. Such a
> policy can always be revisited if people start to abuse it.
>
> Originally ConCom approval was required for all events. However, we have no
> switched to a model of lazy consensus on the use of project brands since we
> were failing to give a timely response in some cases. Where ConCom should
> be involved is if you are using foundation level brands.
>
> It's also good practice (if not required) to notify ConCom of events your
> PMC has approved since we might be able to help get the word out and/or
> support your efforts in other ways.
>
> [ASIDE: See you at LinuxTag in May]
>
> Ross
>
> [1]
>
> https://cwiki.apache.org/confluence/display/CLOUDSTACK/Trademark+Guidelines+(DRAFT)
>
>
> On 9 April 2013 23:32, Noah Slater <nslater@apache.org> wrote:
>
> > (Note the mixing of public and private lists.)
> >
> > ConCom folks,
> >
> > Please see this thread:
> >
> >     Events Approval
> >     http://s.apache.org/1dc
> >
> > The first email should be enough. No need to read it all.
> >
> > So, what I'm wondering is: what is the typical process for getting
> > approval for events or event sponsorship like this?
> >
> > Does ConCom need to be notified every time? Or is there a threshold? So,
> > for example, if you're just doing a small meet-up, then there's no need.
> >
> > Also, I understand that project PMCs typically need to approve events,
> > sponsorship, and branding proposals. Do you know how this is usually
> done?
> > Would an a proposal like that be made to the dev@ list? Is that
> > sufficient to demonstrate PMC approval? Or are these requests usually
> CCed
> > to private@ also? Note in this instance, the request as made to
> marketing@,
> > which is a public list, but was split off from dev@ for convenience.
> >
> > Thanks!
> >
> > --
> > NS
> >
>
>
>
> --
> Ross Gardler (@rgardler)
> Programme Leader (Open Development)
> OpenDirective http://opendirective.com
>



-- 
NS

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