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From Noah Slater <>
Subject Re: [DISCUSS] Website - CloudStack Collaboration Conference NA '13
Date Mon, 22 Apr 2013 22:57:54 GMT

Sorry to give you a fright!

Karen's email to Trademarks was exactly the sort of thing I was hoping for!
So thanks for that Karen!

I checked my emails for the thread to ConCom you mention, and it's not
there. Most peculiar! I very rarely deleted email. Anyway, I checked the
Foundation's records, and I found a copy. Looks good to me. The only thing
I would have requested is a CC to, so that we
are aware of what's going on.

Those were the only two things I was looking for. And we had one (that was
hidden from me for strange computer reasons!) and we have the other now. So
all is great. :-)

I appreciate your fastidiousness! I know the foundation documentation can
be confusing. All the more reason we write up our own guide to this and
stick it on the wiki.

On 22 April 2013 20:23, Mark Hinkle <> wrote:

> Noah,
> I am in total agreement with doing this right though I am trying to figure
> out what we could have done better. I don't want to sound defensive but
> after following the Concom direction and reading and following the Event
> Branding policy I thought we had done everything we could to do things the
> Apache way. After signing on contract for the venue earlier this
> heart skipped a few beats when I read your email.
> Initially the spring CloudStack Collab Conference was going to be
> organized by another community member this spring but they didn't have the
> ability to do so in the shorter timespan. We didn't send to private@ on
> the final discussion because I assumed that everyone on Devel@ was also
> private@ I'll do that going forward.
> The note to Concon@ went to them on 3/7 and I got a response with the
> subject RE:Permission for CloudStack Collaboration Conference NA 2013 on
> March 17th from Nick Burch indicating the beginning of lazy consensus.
> Since the website went live on Friday so it could be reviewed and it looks
> like we have gotten most of the feedback on the correct attribution of
> trademarks and clarification of the proper application of CloudStack as a
> mark. Karen sent the request to trademarks@ on the 21st to get their
> feedback and we'll make any changes that are requested. The subject is
> "[LOGO] Apache CloudStack Logo Usage - CloudStack Collaboration Conference
> North America 2013" from and has a complete list
> of the ways we plan to use all the Apache trademarks and that was cc'd to
> the private@. We needed to have the website up and decide on the various
> ways we planned to use them before we could show them. We will make
> everything right before promoting it I think there were plenty of
> suggestions over the last 48 hours and they are being implemented.
> On the question of who is running it. The intention is to be as
> collaborative as possible we want this to be a community conference not a
> Citrix run event.
> Citrix is covering all the costs of the conference minus any additional
> sponsor contributions. We paid for the venue and are listing as the Diamond
> Sponsor. We are also offering three levels of sponsorship for the
> conference (needs fixed on the website) $10K, $5K, and $1k to try to be as
> inclusive as possible. Since someone has to be the signatory for the venue
> and provide insurance Citrix did that. Sponsors will get lightning talks
> for their sponsorship and logo attribution on the website, conference
> t-shirt and venue. The total cost for the conference is going to be over
> $200K so we want as diverse and varied a group a sponsors as possible
> though we expect the vast majority of the cost is going to be shouldered by
> Citrix, hence the Diamond Sponsorship.
> The program is being planned by a group comprised of Chip Childers, VP of
> Apache CloudStack & Sunguard, John Kinsella, Apache CloudStack PMC &
> Stratosec, Joe Brockmeier Apache CloudStack PMC and Citrix, Karen
> Vuong-Citrix and me-Citrix.
> The talks are being reviewed and accepted by a committee of committers led
> by Joe Brockmeier and Chip Childers.
> At the suggestion of Concom  we hired a professional conference producer.
> We are using the OpenBastion to organize things hoping their familiarity
> from running ApacheCon would help make things easier.
> Mark
> On Apr 21, 2013, at 10:54 AM, Noah Slater <> wrote:
> > Karen, ignore my request. Despite having just read David's email, I
> didn't
> > tie your comment up to his comment. I have seen the link, and yes, PMC
> > approval for the conference itself seems to be established. Sorry for the
> > noise! :)
> >
> > Also, Mark, just to address your previous comment about "hoops". Sorry if
> > my emails are frustrating. I don't want to be a bother. I just think we
> > ought to do this right. (And trying to figure out what that means
> myself.)
> >
> > I don't think there are any major problems here. If ConCom have already
> > seen this, then that's good. Though, as I mention, I'd like to be able to
> > look up the thread. The only thing I would say here is that
> > should be CCed when reaching out to ConCom
> > and Trademarks, and what have you, just so we're all kept in the loop on
> > this stuff.
> >
> > About the trademarks stuff. I guess my only comment would be that this
> sort
> > of stuff is usually best sorted out before going live. I don't expect
> we'll
> > have any major problems. But the larger the event, the more circumspect
> we
> > should be.
> >
> > I just took a look at the website now, with a critical eye. And I have a
> > few questions, with my "user hat" on:
> >
> > 1) Who is running this conference? It looks to me like Apache CloudStack
> is
> > running it. Is that the case? If so, how is the community being involved?
> > If not, then who is, and what is the relationship to CloudStack?
> >
> > 2) The copyright says "all rights reserved." Not sure where we stand on
> > that sort of thing. At the very least, we may want to add "Apache
> > CloudStack, CloudSTack, and the project logo are trademarks of The Apache
> > Software Foundation" or something.
> >
> >
> >
> >
> >
> > On 21 April 2013 15:43, Noah Slater <> wrote:
> >
> >> Karen,
> >>
> >>
> >> On 21 April 2013 02:48, Karen Vuong <> wrote:
> >>
> >>>
> >>> 6)           PPMC approval - 8 PMC members participated and seemed to
> all
> >>> be for the event (David has confirmed).
> >>>
> >>
> >> Is this approval for the conference, or for the branding/trademark
> stuff?
> >>
> >> Do you have a pointer to the thread where this was discussed?
> >>
> >> Thanks!
> >>
> >> --
> >> NS
> >>
> >
> >
> >
> > --
> > NS


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