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From "Tutkowski, Mike" <>
Subject Re: Committee to Sort through CCC Presentation Submissions
Date Sat, 31 Mar 2018 23:15:41 GMT
Hi Ron,

From what I understand, the CloudStack proposals will be mixed in with all of the ApacheCon

In the past when I’ve participated in these CloudStack panels to review proposals, we had
to compare each proposal against the others to arrive at a balance of topics (i.e. not all
networking focused, not all XenServer focused, etc.) and to suggest improvements for proposals
that we did not accept for other reasons.

From what I understand (but Giles can comment further on this), we have a track at ApacheCon
and will need to fill it with X number of presentations. To do this, it seems like a CloudStack-focused
panel would be a good approach, but I am definitely open to another approach. We don’t want
to exclude anyone (in or out of the CloudStack Community) who might like to provide input.
Anyone who is interested would, of course, be free to join us in combing through the proposals.

We don’t need to get started on this right away. The CFP just closed yesterday. Let’s
wait for feedback from Giles (who is currently on vacation) and go from there.


On 3/31/18, 6:59 AM, "Ron Wheeler" <> wrote:

    Is this a real concern?
    Why would a large number of Apache contributors who are not interested 
    in Cloudstack (enough to outvote those "part of the Cloudstack 
    community") get involved as reviewers
    Reviewing involves some commitment of time so I am hard pressed to guess 
    why some Apache contributor would volunteer to do the work in order to 
    veto a presentation that they have not yet seen or have no interest in 
    Are we guaranteed a fixed number of hours of presentations or is the 
    review process part of the allocation of overall time?
    On what basis can some group veto a presentation?
    That would seem to be a very strong action and I would hope that it 
    requires a strong reason.
    OTOH if a large??? number of Apache contributors (regardless of their 
    affiliation) say that a presentation has serious issues or very limited 
    interest, that would seem to be a red flag that the presentation 
    requires improvement or needs to be dropped in favour of another 
    Cloudstack presentation, if it can not be fixed.
    We should also be aware that this is an opportunity to "market" 
    Cloudstack to the broader Apache community.
    Outside reviewers might have valuable input into how presentations can 
    attract new adopters or be clearer to the broader DevOps community.
    We also need to remember that we do have an active community and other 
    opportunities during the year to present presentations that do not get 
    selected for this conference.
    If their is a real fear that a lot of "outsiders" are going to disrupt 
    the review process, a more reasonable response would seem to be to get 
    more reviewers from the community.
    I have volunteered already.
    On 30/03/2018 11:11 PM, Tutkowski, Mike wrote:
    > Hi Rafael,
    > It’s a little bit tricky in our particular situation. Allow me to explain:
    > As you are likely aware, the CloudStack Collaboration Conference will be held as
a track in the larger ApacheCon conference in Montreal this coming September.
    > It is true, as you say, that anyone who wishes to do so can contribute to reviewing
the CFP for ApacheCon.
    > What is a bit of a concern, however, is that we might get certain CloudStack CFP
proposals vetoed by people who are not, per se, a part of our community.
    > That being the case, I have contacted the organizers for ApacheCon to see if there
is some way we can section off the CloudStack CFP from the larger ApacheCon CFP for review
    > Assuming we can do this, the panel that I am proposing here would handle this review
    > I hope that helps clarify the situation.
    > Thanks!
    > Mike
    > On 3/30/18, 8:38 AM, "Rafael Weingärtner" <> wrote:
    >      Are we going to have a separated review process?
    >      I thought anybody could go here [1] and apply for a reviewer position and
    >      start reviewing. Well, that is what I did. I have already reviewed some
    >      CloudStack proposals (of course I did not review mines). After asking to
    >      review presentations, Rich has giving me access to the system. I thought
    >      everybody interest in helping was going to do the same.
    >      [1]
    >      On Wed, Mar 28, 2018 at 4:05 AM, Swen - <> wrote:
    >      > Hi Mike,
    >      >
    >      > congrats!
    >      >
    >      > I can help sort through presentations.
    >      >
    >      > Best regards,
    >      > Swen
    >      >
    >      > -----Ursprüngliche Nachricht-----
    >      > Von: Tutkowski, Mike []
    >      > Gesendet: Dienstag, 27. März 2018 21:40
    >      > An:;
    >      > Betreff: Committee to Sort through CCC Presentation Submissions
    >      >
    >      > Hi everyone,
    >      >
    >      > As you may be aware, this coming September in Montreal, the CloudStack
    >      > Community will be hosting the CloudStack Collaboration Conference:
    >      >
    >      >
    >      >
    >      > Even though the event is six months away, we are on a tight schedule with
    >      > regards to the Call For Participation (CFP):
    >      >
    >      >
    >      >
    >      > If you are interested in submitting a talk, please do so before March 30th.
    >      >
    >      > That being said, as usual, we will have need of a small committee to sort
    >      > through these presentation submissions.
    >      >
    >      > If you are interested in helping out in this process, please reply to this
    >      > message.
    >      >
    >      > Thanks!
    >      > Mike
    >      >
    >      >
    >      >
    >      --
    >      Rafael Weingärtner
    Ron Wheeler
    Artifact Software Inc
    skype: ronaldmwheeler
    phone: 866-970-2435, ext 102

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