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From Chip Childers <>
Subject [DISCUSS] Apache CloudStack Project Bylaws
Date Thu, 13 Dec 2012 02:30:45 GMT
Hi all,

I'd like to start a conversation about our project bylaws.  This is
something that an Apache project doesn't absolutely require, but I
believe that some of the larger TLP's have found it to be valuable.
More specifically, I would like to see us discuss and agree on the
contents of the bylaws prior to graduating (hence why I'm bringing it
up now).  If others don't agree that this is the time or place, or
that they are not needed, then please say so!

For the draft below, I started with the Hadoop project's version
(found here: ), and then took a
stab at editing the contents a bit to match some of the conventions
that we have been using as a community already.

In the draft, I'm assuming that the CloudStack trademark will be
transfered at or before the time of graduation from the incubator, and
therefore retained the statements about ASF owning the trademark
(which is not yet true AFAIK).

I've also retained the references to the PMC, instead of what is
currently the PPMC.  For the purpose of this discussion, consider PMC
to be equal to the PPMC today (with the obvious qualification that we
are under the Incubator PMC today).

Section 2.1.4 talks about the PMC being responsible to the board, but
that will only be the case after we graduate.

Please take a look, and let's start the process of figuring out what's
good / bad / otherwise about the draft.  All opinions are welcome!


Draft Apache CloudStack Project Bylaws

1. Introduction

1.1. This document defines the bylaws under which the Apache
CloudStack project operates. It defines the roles and responsibilities
of the project, who may vote, how voting works, how conflicts are
resolved, etc.

1.2. CloudStack is a project of the Apache Software Foundation. The
foundation holds the trademark on the name "CloudStack" and copyright
on Apache code including the code in the CloudStack codebase. The
foundation FAQ explains the operation and background of the

1.3. CloudStack is typical of Apache projects in that it operates
under a set of principles, known collectively as the "Apache Way". If
you are new to Apache development, please refer to the Incubator
project for more information on how Apache projects operate.

2. Roles and Responsibilities

Apache projects define a set of roles with associated rights and
responsibilities. These roles govern what tasks an individual may
perform within the project. The roles are defined in the following

2.1. Users

The most important participants in the project are people who use our
software. Users contribute to the Apache projects by providing
feedback to developers in the form of bug reports and feature
suggestions. As well, users participate in the Apache community by
helping other users on mailing lists and user support forums.

2.2. Contributors

Contributors are all of the volunteers who are contributing time,
code, documentation, or resources to the CloudStack Project. A
Contributor that makes sustained, welcome contributions to the project
may be invited to become a Committer, though the exact timing of such
invitations depends on many factors.  The form of contribution is not
limited to code. It can also include code review, helping out users on
the mailing lists, documentation, testing, etc.

2.3. Committers

The project's Committers are responsible for the project's technical
management. Committers have access to all project source control
repositories. Committers may cast binding votes on any technical
discussion regarding the project (or any sub-project).

2.3.1. Committer access is by invitation only and must be approved by
a majority consensus of the active PMC members. A Committer is
considered emeritus by their own declaration or by not contributing in
any form to the project for over six months. An emeritus committer may
request reinstatement of commit access from the PMC. Such
reinstatement is subject to lazy consensus of active PMC members.

2.3.2. All Apache Committers are required to have a signed Individual
Contributor License Agreement (ICLA) on file with the Apache Software
Foundation. There is a Committer FAQ which provides more details on
the requirements for Committers at Apache.

2.3.3. A Committer who makes a sustained contribution to the project
may be invited to become a member of the PMC. The form of contribution
is not limited to code. It can also include code review, helping out
users on the mailing lists, documentation, testing, etc.

2.4. Project Management Committee

The Project Management Committee (PMC) for Apache CloudStack is
responsible to the board and the ASF for the management and oversight
of the Apache CloudStack codebase. The responsibilities of the PMC

- Deciding what is distributed as products of the Apache CloudStack
project. In particular all releases must be approved by the PMC
- Maintaining the project's shared resources, including the codebase
repository, mailing lists, websites.
- Speaking on behalf of the project.
- Resolving license disputes regarding products of the project
- Nominating new PMC members and committers
- Maintaining these bylaws and other guidelines of the project

2.4.1. Membership of the PMC is by invitation only and must be
approved by a lazy consensus of active PMC members. A PMC member is
considered "emeritus" by their own declaration or by not contributing
in any form to the project for over six months. An emeritus member may
request reinstatement to the PMC. Such reinstatement is subject to
lazy consensus of the active PMC members.

2.4.2. The chair of the PMC is appointed by the ASF board. The chair
is an office holder of the Apache Software Foundation (Vice President,
Apache CloudStack) and has primary responsibility to the board for the
management of the projects within the scope of the CloudStack PMC. The
chair reports to the board quarterly on developments within the
CloudStack project.

2.4.3. The chair of the PMC is rotated annually. When the chair is
rotated or if the current chair of the PMC resigns, the PMC votes to
recommend a new chair using Single Transferable Vote (STV) voting. See for specifics. The decision
must be ratified by the Apache board.

3. Decision Making

Within the CloudStack project, different types of decisions require
different forms of approval. For example, the previous section
describes several decisions which require "lazy consensus" approval.
This section defines how voting is performed, the types of approvals,
and which types of decision require which type of approval.

3.1. Voting

3.1.1. Decisions regarding the project are made by votes on the
primary project development mailing list
( Where necessary, PMC voting may
take place on the private CloudStack PMC mailing list. Votes are
clearly indicated by subject line starting with [VOTE]. Votes may
contain multiple items for approval and these should be clearly
separated. Voting is carried out by replying to the vote mail. Voting
may take four flavors

+1 "Yes," "Agree," or "the action should be performed." In general,
this vote also indicates a willingness on the behalf of the voter in
"making it happen"
+0 This vote indicates a willingness for the action under
consideration to go ahead. The voter, however will not be able to
-0 This vote indicates that the voter does not, in general, agree with
the proposed action but is not concerned enough to prevent the action
going ahead.
-1 This is a negative vote. On issues where consensus is required,
this vote counts as a veto. All vetoes must contain an explanation of
why the veto is appropriate. Vetoes with no explanation are void. It
may also be appropriate for a -1 vote to include an alternative course
of action.

3.1.2. All participants in the CloudStack project are encouraged to
show their agreement with or against a particular action by voting.
For technical decisions, only the votes of active committers are
binding. Non binding votes are still useful for those with binding
votes to understand the perception of an action in the wider
CloudStack community. For PMC decisions, only the votes of PMC members
are binding.

3.1.3. Voting can also be applied to changes made to the CloudStack
codebase. These typically take the form of a veto (-1) in reply to the
commit message sent when the commit is made.

3.2. Approvals

These are the types of approvals that can be sought. Different actions
require different types of approvals

Lazy Consensus - Lazy consensus requires 3 binding +1 votes and no
binding vetoes.
Lazy Majority - A lazy majority vote requires 3 binding +1 votes and
more binding +1 votes than -1 votes.
Lazy 2/3 Majority - Lazy 2/3 majority votes requires at least 3 votes
and twice as many +1 votes as -1 votes.

3.3. Vetoes

3.3.1. Vetoes are only possible in a lazy consensus vote.

3.3.2. A valid, binding veto cannot be overruled. If a veto is cast,
it must be accompanied by a valid reason explaining the reasons for
the veto. The validity of a veto, if challenged, can be confirmed by
anyone who has a binding vote. This does not necessarily signify
agreement with the veto - merely that the veto is valid.

3.3.3. If you disagree with a valid veto, you must lobby the person
casting the veto to withdraw their veto. If a veto is not withdrawn,
any action that has been vetoed must be reversed in a timely manner.

3.4. Actions

This section describes the various actions which are undertaken within
the project, the corresponding approval required for that action and
those who have binding votes over the action.

3.4.1. Technical Decisions

Technical decisions should be made by the entire community using
consensus gathering, and not through formal voting.  The CloudStack
community will assume that silence represents consensus on a proposal.

During the consensus gathering process, technical decisions may be
vetoed by any Committer with a valid reason.

3.4.2. Release Plan

Defines the timetable and actions for a release. The plan also
nominates a Release Manager.

Lazy majority of active committers

3.4.3. Product Release

When a release of one of the project's products is ready, a vote is
required to accept the release as an official release of the project.

Lazy Majority of active PMC members

3.4.4. Adoption of New Codebase

When the codebase for an existing, released product is to be replaced
with an alternative codebase. If such a vote fails to gain approval,
the existing code base will continue.

This also covers the creation of new sub-projects within the project

Lazy 2/3 majority of PMC members

3.4.5. New Committer

When a new committer is proposed for the project

Lazy consensus of active PMC members

3.4.6. New PMC Member

When a committer is proposed for the PMC

Lazy consensus of active PMC members

3.4.7. Committer Removal

When removal of commit privileges is sought. Note: Such actions will
also be referred to the ASF board by the PMC chair

Lazy 2/3 majority of active PMC members (excluding the committer in
question if a member of the PMC).

3.4.8. PMC Member Removal

When removal of a PMC member is sought. Note: Such actions will also
be referred to the ASF board by the PMC chair.

Lazy 2/3 majority of active PMC members (excluding the member in question)

3.4.9. Modifying Bylaws

Modifying this document.

Lazy majority of active PMC members

3.5. Voting Timeframes

Formal votes are open for a period of at least 72 hours to allow all
active voters time to consider the vote.


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