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From Saminda Wijeratne <>
Subject Re: Emails not Docs
Date Mon, 09 Dec 2013 18:46:30 GMT

JIRA is a good option when you have alot of content to put (long emails to
architecture/dev lists tend to be "missed" in the long run) and have a
outline mail for it linking the JIRA for more details.

On Mon, Dec 9, 2013 at 8:46 AM, Amila Jayasekara <>wrote:

> +1, please.
> Regards
> Thejaka Amila
> On Mon, Dec 9, 2013 at 11:37 AM, Suresh Marru <> wrote:
>> Hi All,
>> I have been poking around various apache project lists on how
>> brainstorming of various topics is done. I could not find an alternative
>> example but using Mailing lists for all communications and decisions. Many
>> projects are using JIRA for easy recording of a topic, mainly because they
>> intern hit the mailing lists. Most of the projects also have a IRC channel
>> to hash out any opinions on a topic and summarize it back to the ML thread.
>> I suggest we also follow the same protocol and once a conclusion is made,
>> record it on the Wiki.
>> Here is my personal opinion on why we should avoid any document links and
>> email itself:
>> * The whole point of communication is to engage the community. The
>> elegance of free form writing and in-line comments is far out-weighed by
>> grabbing community attention on a topic. The more the merrier and an
>> increased chance of attention. Community engagement is already a tough
>> battle many open source projects deal with and communication is the last
>> thing we want to reduce.
>> * With so many sites mirroring and archiving apache mailing lists, making
>> the content first class searchable is undeniable.
>> * All mailing list context is guaranteed to be persistent, external
>> documents are outside the scope and cannot be guaranteed.
>> I can go on, but in short, I strongly vouch we avoid important
>> architecture brainstormings in google docs and put the content in a JIRA
>> and comment on it with every one’s opinions recorded.
>> Suresh

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