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From Lahiru Gunathilake <>
Subject Re: Emails not Docs
Date Mon, 09 Dec 2013 16:40:38 GMT


On Mon, Dec 9, 2013 at 11:37 AM, Suresh Marru <> wrote:

> Hi All,
> I have been poking around various apache project lists on how
> brainstorming of various topics is done. I could not find an alternative
> example but using Mailing lists for all communications and decisions. Many
> projects are using JIRA for easy recording of a topic, mainly because they
> intern hit the mailing lists. Most of the projects also have a IRC channel
> to hash out any opinions on a topic and summarize it back to the ML thread.
> I suggest we also follow the same protocol and once a conclusion is made,
> record it on the Wiki.
> Here is my personal opinion on why we should avoid any document links and
> email itself:
> * The whole point of communication is to engage the community. The
> elegance of free form writing and in-line comments is far out-weighed by
> grabbing community attention on a topic. The more the merrier and an
> increased chance of attention. Community engagement is already a tough
> battle many open source projects deal with and communication is the last
> thing we want to reduce.
> * With so many sites mirroring and archiving apache mailing lists, making
> the content first class searchable is undeniable.
> * All mailing list context is guaranteed to be persistent, external
> documents are outside the scope and cannot be guaranteed.
> I can go on, but in short, I strongly vouch we avoid important
> architecture brainstormings in google docs and put the content in a JIRA
> and comment on it with every one’s opinions recorded.
> Suresh

System Analyst Programmer
Indiana University

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